Private Companies Compliance Calendar – Companies Act – SEBI Laws

Compliances for Private Limited Companies

Private limited companies, especially in jurisdictions like India, are required to adhere to several compliance mandates set forth by laws and regulations. Below are some key compliance areas they need to manage:

Private Limited Companies Compliance Calendar

Private Companies Compliance Calendar

Annual Filings:
– Annual Returns: File Form MGT-7 (Annual Return) and Form AOC-4 (Financial Statements) with the Registrar of Companies (ROC).

Board Meetings:
– Frequency: Hold at least four board meetings each year, with no more than 120 days between each meeting.

Maintenance of Statutory Registers:
– Registers: Maintain statutory registers such as the register of members, register of directors, and other required records.

Director’s Report:
– Content: Prepare a director’s report detailing the company’s state, compliance with corporate social responsibility, acknowledgments of audits, and other relevant information.
– Filing: File the director’s report annually with the ROC.

Event-based Compliance:
– Trigger Events: Specific filings with the ROC are required for events such as changes in the board of directors, alterations in shareholding patterns, and modifications in loans, guarantees, or investments.

Shareholder Meetings:
– Annual General Meeting (AGM)**: Conduct an AGM once every year to discuss annual accounts, director appointments, and other company matters.

Other Regulatory Compliances:
– Sector-specific Requirements: Depending on the industry, there may be additional compliance requirements related to environment, safety, health, and more.

Income Tax Returns:
– Filing: Submit annual income tax returns to the Income Tax Department. The specific forms and requirements depend on the company’s earnings, transactions, and business activities.

GST Compliance:
– Registration and Returns: Register for Goods and Services Tax (GST) and file monthly, quarterly, and/or annual returns based on turnover and state regulations.

Statutory Audit:
– Audit Requirement: Have annual accounts audited by a Chartered Accountant.
– Auditor’s Report: Submit the auditor’s report as part of the company’s annual filing with the ROC.

Adhering to these compliance requirements ensures that private limited companies remain in good legal standing and avoid penalties.

Private Limited Companies Compliance Calendar – Companies Act – SEBI Laws

Compliances Applicable to the Private Limited Companies

Private Limited Companies Compliance CalendarPrivate Companies Compliance Calendar

Introduction

With the introduction of the Companies Act, 2013, in 2014, the compliance burden for all types of companies has significantly increased, whether they are Private Limited Companies, Public Limited Companies, Listed Companies, Small Companies, Section-8 Companies, or One-Person Companies (OPC).

To enhance transparency in reporting, the Ministry of Corporate Affairs (MCA) and the Securities and Exchange Board of India (SEBI) frequently issue new amendments through circulars and notifications. Companies must adhere to all applicable compliances within specified due dates. Non-compliance often results in substantial penalties. It is advisable to track relevant compliances according to the provisions of the Companies Act, 2013, and SEBI regulations as applicable.

Under the Companies Act, 2013, various compliances must be fulfilled periodically. To better understand these, we categorize them as follows:

Event-based Subordination: These compliances are triggered by specific events. For example, filing E-form INC-22 is required when shifting the company’s registered office.

Time-based Compliance: These compliances are required on an annual, half-yearly, or quarterly basis. Examples include filing E-form AOC-4 and MGT-7.

Specific Criteria-Based Compliance: Some compliances depend on criteria such as paid-up share capital, turnover, or other specific requirements. For instance, filing E-Form AOC-4 (XBRL) or appointing a Company Secretary is mandatory under certain conditions.

In addition to these compliances, listed companies are also required to adhere to various quarterly, half-yearly, and event-based compliances and disclosures under the following regulations:

– SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
– SEBI (Depositories and Participants) Regulations, 2018
– SEBI (Substantial Acquisition of Shares and Takeovers) Regulations, 2011
– SEBI (Prohibition of Insider Trading) Regulations, 2015

This document also discusses in detail the compliances related to holding Annual General Meetings (AGM) and the minimum number of Board Meetings or Committee Meetings required by law.

Private Companies Compliance Calendar – Companies Act – SEBI Laws

Applicable law Triggering Provision Detailed Provision Statutory Timeline Due Date Required Form Reporting Authority
Companies Act, 2013 Section 10 A Declaration of commencement of business Within 180 Days from the incorporation date Within 180 Days from the incorporation date INC-20A ROC
  Section 89 (6)

 

Intimation of declaration received under Section 89 Within 30 days from the date of receipt of the declaration by the company Within 30 days from the date of receipt of the declaration by the company MGT-6 ROC
  Section 90 (4) Return of the significant beneficial owner Within 30 days from the receipt of the declaration by the company Within 30 days from the receipt of the declaration by the company BEN-2 ROC
  Rule 12A of Companies (Appointment and Qualification of Directors) Rules 2014 Directors’ KYC by every Individual  who holds a DIN Within 6 months from the end of the financial year 30th September DIR-3 KYC ROC
  Section 139 Notice to the Registrar by the company for appointment of an auditor Within 15 days of the appointment of an auditor Within 15 days of the appointment of an auditor  ADT-1 ROC
  Section 139(6)  Appointment of First Statutory Auditor Appoint within 30 days from the incorporation date Within 30 days from the incorporation date NA NA
  Section 140 Notice of resignation by the auditor Within 30 days from the date of the resignation Within 30 days from the date of the resignation ADT-3 ROC
  Section 117 (except clause g)1 Filing  of  Resolutions and agreements to the Registrar Within 30 days of the passing of the  resolution/entering into agreement Within 30 days of the passing of the resolution/entering into agreement  MGT-14 ROC
Section 12 Intimation of Change in the Registered Office Within 30 days of the change of address Within 30 days of the change of address INC-22 ROC
  Order dated 22 January 2019 issued under Section 405 Return in respect of outstanding payments to Micro or Small Enterprise Within 1 month from the conclusion of each half-year 31st October (For April-Sep)

30th April (For Oct-Mar)

E-Form MSME-1 ROC
  Rule 5 (8) of IEPF Authority (Accounting, Audit, Transfer and Refund) Rules, 2016 Statement of unclaimed and unpaid amounts as specified in section 125 Within a period of 60 days after the holding of AGM Within a period of 60 days after the holding of AGM IEPF-2 IEPFA
  Rule 16 of Companies (Acceptance of Deposits) Rules, 2014 Return of deposit or particulars of transaction not considered as deposit or both On or before 30th  June  of every year 30th June DPT-3 ROC
  Section 137  Filing of annual accounts 30 days from the date of the AGM Within 30 days from the date of the AGM Form AOC-4/AOC-4 CFS/AOC-4 XBRL ROC
  Section 92 Filing of annual return To be filed within 60 days from the conclusion of the AGM Within 60 days from the date of the AGM E – Form MGT-7 ROC
  

 

 

Section 1842 Disclosure of Interest by Director In the First Board Meeting of the Financial Year, whenever there is a change in the disclosures already made 1st Board Meeting of the Financial Year, and whenever there is a change, the disclosures already made MBP-1 NA, as the Director concerned, is required to disclose this to the Company

  • The clause (g) shall not apply to Private Companies, MCA GSR 464(E) dated 05.06.2015
  •  The interested director of a private company may participate in such a meeting after disclosure of his interest, MCA GSR 464(E) dated 05.06.2015

Private Companies Compliance Calendar – Companies Act – SEBI Laws

Our Services: Private Companies Compliance Calendar

Startup India Registration ₹4999/-
GST Registration ₹999/- 
APEDA Registration ₹1199/-
12A and 80G Registration ₹11999/-
PT (Professional Tax) Registration ₹1199/-
GEM (Government e-Marketplace) Registration ₹999/-
Udyam (MSME) Registration ₹499/-
NSIC (National Small Industries Corporation) Registration ₹2999/-
IEM (Industrial Entrepreneurs Memorandum) Registration ₹2999/-
IEC (Import Export Code) Registration ₹999/-
Preparation and filing of GST returns ₹4999/- For 12 Months
PF (Provident Fund) & ESIC (Employees’ State Insurance Corporation) Registration ₹1999/-
Food License ( FSSAI Registration) ₹1199/-
Trade Marks Registration ₹4999/-
MOA and AOA Amendments ₹2999/-
Adding or Removal of Directors ₹2499/-
GST (Letter of Undertaking) LUT Registration ₹1199/-
e-Anudaan (Grants-In-Aids To NGOS) ₹1199/-
CSR-01 Form (To get CSR funding). ₹2499/-
NGO DARPAN Registration (maintained by NITI Aayog) ₹2499/-
Digital Signature (Class-3) For 2 Years. ₹999/-
ISO 9001:2015 Quality management systems ₹2999/- For Three Years
CE REGISTRATION (Conformite Europeenne, conformity with European health, safety, and environmental protection standards on commercial products). ₹ 9999/- For Three Years

Other Services: Annual Compliances Filing with ROC

Private Limited Company Registration ₹7999/-
Limited Liability Partnership – (LLP) ₹8999/-
Annual Compliances Filing with ROC  ₹15999/-
Startup India Registration  ₹4999/-
Certificate and other Licenses  ₹999/- Start From
ISO Certification  ₹999/- Start from
Trade Mark Registration ₹4999/- 
Patent Filling  ₹1,999/- Start From
Copyright ₹11999/- Start From
Search Engine Optimization  ₹4999/- Start From
Content Marketing ₹ 4999/- Depending on projects 
Link Building ₹99/- Start From
Social Media Marketing  The per month package starts from – Basic ₹11,999/-/- Advanced for ₹29,999/-/- and Enterprise for ₹39,999/- ₹11999/- 
Brand Strategy ₹49,999/-
Pay Per Click – The per month package starts from – Basic ₹10,000/- Advanced for ₹20,000/- and Enterprise for ₹30,000/- ₹9,999/-
Remember, this is a long-term process. The fees mentioned are just given for an idea.
Private Companies Compliance Calendar

Patent Filling

#The cost of filing a patent depends on the type of applicant and the stage of the patent process. The standard filing fee for different entities is ₹1,999 for individuals, startups, MSMEs, and educational institutions, and ₹9,999 for large entities. The patent office also charges additional fees for early publication, examination requests, extra sheets, and extra claims. 
  • Novelty search: ₹12,000–₹15,000
  • Patent drafting: ₹30,000–₹35,000
  • Professional services: ₹1,000–₹5,000

Content Marketing

# The cost of content marketing in India can range from a few thousand rupees to several lakhs per month, depending on the project’s complexity and the level of expertise required. Here are some average costs for different content marketing components:
  • Content strategy: ₹10,000–₹25,000 (one time)
  • Content creation: ₹15,000–₹50,000 per month
  • Graphic design: ₹5,000–₹20,000 per month
  • Tools like plagiarism checkers and Grammarly: ₹2,000–₹10,000 per month
  • Promotion on social media and PPC: ₹10,000–₹30,000 per month
  • A basic social media management package might cost ₹15,000–₹30,000, while a full-fledged SEO and content marketing strategy could cost ₹30,000–₹50,000 per month.

Social media marketing

#Social media marketing (SMM) in India can cost between INR 10,000–50,000 or more per month, depending on several factors:
  • Platforms managed
  • Frequency of posting
  • Additional services
  • Scope of the project
  • Level of expertise required
  • Services included
SMM packages typically include services like:

strategy development, content creation, community management, social media advertising, analytics tracking, and reporting. 

Here are some examples of SMM package prices:
  • INR 12,000 per month for small businesses, INR 24,000 per month for advanced businesses, and INR 35,000 per month for enterprise businesses. 

Business Branding

#A basic branding package starts from ₹50,000 and ₹2,00,000 or more. This may include services like Logo design,  Website development, and initial marketing materials.
#Big branding Package Starts ₹10,00,000–₹50,00,000, which may include strategy and global brand identity

Link Building

#Link-building costs can vary widely depending on the quality and volume of links, as well as the industry. In 2024, link building prices can range from₹10000/- per month, or ₹10000–₹1,5000/- per link. Medium-quality links from a website with a Domain Rating of 50 to 70 might cost around ₹25,000.00

Average prices per link range from ₹99/- to ₹999/- for the low end ₹1,999–₹49,999/- for the medium end, and ₹59,999/- to ₹1,99,999/- for the high end.

Pay per click

#The cost of pay-per-click (PPC) range starts from ₹10,000/-to ₹1,000,000/- per month. The cost can include agency management fees and advertising budgets. For example,

We are always available to answer your queries that may arise. 

Feel free to revert to us whenever you require any assistance by Calling, WhatsApp, or Email.

Disclaimer: The content and information published on this website are intended solely for general informational purposes and should not be construed as legal advice. While EYC International has made reasonable efforts to ensure the accuracy of the information provided, EYC International shall not be held liable in any manner whatsoever for any incorrect information, if any.